Multi-Currency with QuickBooks Desktop

Recur360 does not specify currencies on invoices or payments. For QuickBooks Desktop we can set the Accounts Receivable account on an invoice to match how QuickBooks Desktop uses multi-currency. To process payments in different currencies you will need an additional merchant account. Currently Recur360Pay supports US and Canadian currencies. To add Canadian currency payment processing contact us about applying for a Canadian merchant account.

Here are some articles on Multi-currency in QuickBooks Desktop:

QuickBooks Desktop Multi-Currency FAQ

QuickBooks Desktop Multi-currency setup

Invoicing

Once Multi-currency is setup in QuickBooks Desktop you will need to begin specifying which Accounts Receivable account to use on each one-time and Recurring Invoice.

Note: The list wil populate alphabetically by the account name and does not default from the last invoice to that customer like QuickBooks does. If you make a copy of an invoice it will copy the Account from that invoice to the new one.

This will post invoices and payments into that Accounts Recievable General Ledger account

Payments

In Recur360 we will connect the second merchant account to process payments in your secondary currency

Your will need to configure our NSF/Refund and Deposit automations for each merchant account. This will all Recur360 to automatically record deposits into the bank account for that merchant account.

When you add a new payment method for a customer you will need to specify which merchant account you want that payment method to process through.

Options for configuring PayOnline link

By default the PayOnline link uses the processor setup in Email Settings (under the gear icon in the top right of the screen).

You can override that setting at a customer level; or by using our "Customer Type Email Templates".

To override a Customer level you will have to update any customers who will use the secondary merchant account for their processing. To update that go to the Customer and click Edit Customer. In the Additional Recur360 Settings at the bottom configure which processor this customer will use in their PayOnline link by selecting the Card Payment Processor and ACH Payment Processor. You can also set the Default Processor to be used when payment information is entered through Recur360 users.

Our Customer Type Email Templates allows you to specify email settings, including the merchant account for payment processing, by customer types. This would allow you to group Canadian customers by customer type and then set the merchant account in the PayOnline link to all those customers matching that customer type.  You can read more about this feature here: https://learn.recur360.com/settings-email-by-customer-type/

Note: There are additional monthly fees for this feature, please contact us to enable it on your account.

Once this feature is enabled you can assign your customers to a customer type either in QuickBooks under the Edit Customer Additional Info tab

or Recur360 in the Additional Info section at the bottom of the screen

Last step is to setup Email Templates for that customer type. Go to the gear icon in the top right corner and select Email Settings. Click Create + in the top right to add a new set of email templates. At the top of the screen choose the customer types that will apply to these email template settings and set the secondary merchant account in the Card Payment Processor Dropdown

After saving your Email Settings screen will look like this

Any customers not assigned to the Canadian customer type will receive the top default email settings.