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Multi-Currency with QuickBooks Desktop

6 min. readlast update: 03.18.2026

Multi-Currency with QuickBooks Desktop

 

Recur360 Now specifies currencies on invoices or payments. 

  • For QuickBooks Desktop we can set the Accounts Receivable account on an invoice to match how QuickBooks Desktop uses multi-currency.
  • To process payments in different currencies you will need an additional merchant account.
  • Currently Recur360Pay supports US and Canadian currencies.
  • To add Canadian currency payment processing email payments@recur360.com about applying for a Canadian merchant account. (Requires a physical presence in Canada)

Here are a couple Intuit articles on Multi-currency in QuickBooks Desktop:

Turn on Multi Currency in QuickBooks Desktop 

In Quickbooks go to Edit- Preferences 

    • Click 'Multiple Currencies' from the left menu 

    • Then 'Company Preferences'

    • You will see an option for 'Yes, I use more than one currency'
    • Select your home currency, then select 'ok'
Add a foreign currency chart of account

Start by going to lists

    • Then Chart of Accounts 

    • Click the arrow next to account at the bottom of the window. 

    • Select 'New' 

    • Choose 'Bank' and then 'Continue' 

    • Fill in the account details and click 'Save & Close'

    • You will now see the new account listed in your chart of accounts

Create a new foreign currency customer 
In QuickBooks Desktop 

Click 'Customers' 

    • 'Customer Center'

    • Select 'New Customer & Job'

    • 'New Customer'

    • In the upper right will be the option to choose a customers currency. 

    • Once the new customer is saved, remember to run the Web Connector for Recur360 to reflect the new customer. 

In Recur360
  • Start by clicking customers from the left menu. 

    • The the green 'Create' button in the upper right. 

    • Scroll down to Payment and Billing section. 

    • You will see an option for 'Currency'. Here you can select the currency for the customer. 

    • Remember to save and sync the changes to QuickBooks. This will que a sync with QuickBooks the next time the web connector is run. 

Invoicing

Please remember Recur360 will now reflect the currency on the invoice or payment.

    • Once Multi-currency is setup in QuickBooks Desktop you will need to begin specifying which Accounts Receivable account to use on each one-time and Recurring Invoice.

 

 

Note: The list wil populate alphabetically by the account name and does not default from the last invoice to that customer like QuickBooks does.

    •  If you make a copy of an invoice, it will copy the Account from that invoice to the new one.

This will post invoices and payments into that Accounts Recievable General Ledger account

Payments/Deposits 

When multicurrency is enabled with seperate merchant accounts for each currency, the deposits for the payments will be routed to the associated bank account for that merchant account. 

In Reports-  Deposits, you can see what processor the payments were processed to for easy payment tracking. 

If you click the 'Funding ID' it will redirect you to merchant track to see all of the payments included in the deposit.  

Options for configuring PayOnline link

By default the PayOnline link uses the processor setup in Email Settings (under the gear icon in the top right of the screen).

    • Scroll down to the Payment Processor Settings

To update any customers you need to switch the default payment processor for manually: 

    • Go to the Customer and click 'Edit Customer'.

    • Scroll down to the Additional Recur360 Settings

    • At the bottom of the Additional Recur360 Settings configure which processor this customer will use in their PayOnline link, by selecting the Card Payment Processor and ACH Payment Processor.

    • Then click 'Save and Sync' 

Foreign Currency Add New Payment Method

When adding a new payment method through Recur360 for a customer you will need to specify which merchant account you want that payment method to process through.

Customer Type Email Templates
QuickBooks Desktop
Assign a customer type in QuickBooks Desktop

In order to assign a customer type to your customers, go to Customers (On the top panel)

    • Then click 'Customer Center'

    • Choose the customer to assign a customer type to. 

    • Click 'Additional Info' from the left menu

    • In the Additional info section you can assign Customer types

Add a new customer type in QuickBooks Desktop

To add new customer type, click Customer Types from the main Customer screen.

    • Click 'Customers' from the top menu 

    • Then click 'Customer Center'

    • Choose a customer 

    • Click 'Additional Info' from the left menu

    • Then choose the dropdown for Customer Type

    • Select 'Add New' from the dropdown

    • Here you will be able to add a new customer type
Remember to Sync any new data with Recur360

For Recur360 to get the new data, run the web connector

Recur360
Create new email settings for customer types 

If you visit Settings->Email, you will see an 'Add New' button at the top of the page.

    • Clicking 'Add New' will show you a popup where you can choose which Customer Type(s) you want your new Email Settings to apply to.

After entering the Customer Type, save and continue.

    • You will have a new set of Email Settings, which by default are a copy of the original Email Settings.

After you have more than one set of Email Settings, any time you visit Settings->Email, you will be brought to a table instead listing your email settings and the Customer Types they apply to.

Now that there are multiple customer type email settings, if you click the green 'Create' button on the Email Settings table page, then it will be a copy of the default Email Settings.

Edit settings for customer types

You can now make any changes you want to the new customer type Email Settings and save.

    • This goes beyond just changing the company information, logo and colors.
    • Any setting in the screen will be specific to that customer type, including the wording on email templates and how the pay online link settings are configured.
    • You could set the Processors to None to not allow paying by card or ACH for those customer types as an example. 

After you have more than one set of Email Settings, any time you visit Settings->Email, you will be brought to a table instead listing your email settings and the Customer Types they apply to.

    • You can edit or delete any Email Settings you have created for each customer type.
    • The original Email Settings will always exist and always apply to any customers that do not have a Customer Type that matches any other set of Email Settings.
    • After setting up your email settings, any emails that go out of the system will send using the appropriate email settings based on the customer type in the customer email/invoice.
    • Payment Links will also appropriately display based on the customer's email settings. 

    • Their email payment link will also be branded with the logo linked to that customer type.

 

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