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Late Fees

4 min. readlast update: 10.20.2025

 

 

 

 

Late Fees

 

Once enabled, all new invoices created by Recur360 or imported from QuickBooks going forward will have a late fee invoice generated for them based on the settings you specify after they become overdue.

    • You can also add late fees for late fee invoices, NSF/ Chargeback invoices, invoices created through Recur360 API, and invoices created through external integrations. 

Account Settings

To turn on late fees visit Settings- Account Settings, on the left side of the screen will be a section for Late Fees. 

    • These settings will apply for any new invoices moving forward.

    • Select the check box to open up the section. 
Late Fee Item

In order for the late fees to generate properly you will need to select the item created for late fees.

    • If you have not created a Late Fee item you will need to do so in QuickBooks. 
    • Then select the late fee item in the dropdown. 

 

Charge a Flat Fee

If you choose to charge a flat fee enter the amount in the field.

    • For this example we are charging $5.00. 

Note: You have the ability to do a flat fee and a percentage at the same time if both options are selected. 

Charge a Percentage of the Invoice

You can choose to charge a percentage if the invoice total, or the remainder balance at the time the late fee invoice is generated. 

Note: You have the ability to do a flat fee and a percentage at the same time if both options are selected. 

Select which invoices you want late fees to be enabled for by default

You have the option to select what types of invoices late fees are generated for, including late fees for late fee invoices.  

Below you can select any items where if an invoice contains that item, that invoice will be excluded from Late Fees

You can exclude late fees for invoices that contain a specific item.

    • This will prevent late fees from generating on the entire invoice these items are included on. 

    • This is helpful for "setup" type invoices. 
Send the Customer an Email with the Late Fee Invoice

In this section you can choose to send an email to the customer with the late fee invoice once it is generated. 

    • You can also change the generic message on the email. 

Enable Grace Period? 

Checking this will allow you to choose how many days after an invoice is overdue you want to wait until the first late fee is charged.

Repeat Late Fees? 

Enabling this will allow late fees to repeat and generate additional Late Fee Invoices based on settings you can configure.

    • This will be an additional late fee on the original invoice that has already been assessed a late fee. 

Here is where you can determine when late fees are due. 

Note: If you have late fees to generate on late fee invoices and the terms are "Due on receipt", a late fee invoice will be generated daily if the grace period is set to zero. 

    • This can cause confusion and unnecessary late fees. 
Note: *Be sure to follow any limits on amounts/fees you are allowed to charge your Customers for your jurisdiction.
Repeat Late Fees

You can repeat late fees on invoices for an indefinite amount of time, or have it stop after X amount of late fees generated. 

 

    • This will happen during the daily transaction push or when you use the 'Process Transactions' option.
    • A new invoice will be created referencing the invoice that generated the late fee.

 

    • In the above example invoice number R-12345 generated this late fee.
    • You can click the text in the Late Fee area that says "This Invoice is a Late Fee Invoice for Invoice # R-10002 to open that invoice".
Invoices Level

Note: No action will happen to any invoices that already exist inside of Recur360 before the setting is enabled.

    • Once this feature is enabled, you can click into any invoice and turn on/off late fee generation on an invoice by invoice basis. 

    • Once enabled the invoice will show this message prior to the late fee invoice being generated

    • If you have not enabled the repeat late fee option, late fees are only generated once per invoice. To generate a second late fee open the invoice and select the Click here if you would like another late fee invoice to be generated in the Late Fee area of the invoice.

Customer Level

You can also turn this feature on/off on a per-customer basis in the edit customer section.


 

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